EMERGENCY CARD
An emergency card for each student is required to be on file in the school office. This is done when a parent completes the online application process. The card lists addresses, phone numbers, doctor's names, and neighbor's or relative's names; therefore, it is absolutely essential that the card is kept current in case of any illness or accident involving your child. For the child’s protection, Sacred Heart School will deny continued attendance if the information on the card is not complete.
When a student becomes ill or is injured, the available personnel shall take reasonable and careful steps to care for the ill or injured student. If an accident occurs at school, the pupil is to notify the teacher or supervisory personnel immediately. The person in charge shall make every effort to contact the parent(s) and/or guardian of the student for information and instructions.
If the parent(s) and/or guardian cannot be contacted, the person in charge shall consult the emergency card for instructions. If no responsible person can be reached and the illness or injury is believed to be serious enough to require medical attention, the person in charge shall arrange for the student to see a doctor or go to a hospital for treatment.
No person shall be held liable for following the procedures listed above unless the parent(s) and/or guardian have previously filed with the school a written objection to any medical treatment other than first aid.
Complete information regarding Supplemental Student Accident Insurance Program is sent home every year soon after the fall term begins.
CLICK HERE FOR EMERGENCY INFORMATION CARD
IMMUNIZATION
Sacred Heart School complies with the current requirements for immunization and health assessment as established by state and local authorities.
MEDICATION
The School Faculty and Staff cannot administer medication of ANY kind (including over the counter medicines, such as cough drops, Tylenol, Advil, etc.) without a completed Administration of Medication Request form. (See Below) Medication presented without the required documentation will not be administered.
The student is to come to the office for the medication that has been provided by the parent(s) and/or guardian. Where reasonable and feasible, the student's medication should be self-administered in the school office.
NOTE: STUDENTS MAY NOT, UNDER ANY CIRCUMSTANCES, KEEP MEDICATION OF ANY TYPE (INCLUDING COUGH DROPS, THROAT LOZENGES, VITAMINS, ETC.) IN THEIR CLASSROOMS, BACKPACK OR LUNCH BAGS.
ILLNESS
In case a child becomes ill at school, the school secretary will notify the home. Children returning to school after an absence may not spend recess or lunchtime in the classroom or office because of lack of supervision.
Ten absences by note may constitute an "incomplete" grade. More than 14 absences per trimester may constitute a "fail" unless the student is under doctor's care. A report must be on file in the student's health file.
Physical Education participation is required of every student. Students will not be excused from P.E. activities without a note from the parent or doctor. The note should specify why the student shouldn't participate, and how long he/she should be excused. Please speak to an administrator for exceptions.
ACCIDENTS
In case of an accident/injury, the student must notify the supervisor immediately. Give all information regarding the accident to the office for the necessary insurance forms. The Diocesan Office will be notified of serious accidents within 24 hours.
INSURANCE
Student Accident insurance is provided by the Diocese. The fee is included in the initial registration fee. The insurance covers accidents occurring while the child is at school and while participating in the activities of any school-sponsored function.
BICYCLE REGULATIONS
Bicycles should be parked in the racks provided on the school premises. The school assumes no responsibility for the bicycles and urges pupils to keep them locked. Bicycle riding is not permitted on the school yard.
PARKING LOT
Teachers, or other designated school personnel on duty are responsible for monitoring the safety of our students. Please do not ask them to confer with you at this time, as they cannot devote their full attention either to you or the students. Obey the traffic pattern. Enter and exit only at designated areas.
When dropping off children, please park in a parking stall or pull your vehicle into the designated drop-off area near the Priest’s garage (students should exit from the right side of the car). If you are blocking traffic, you are creating a hazard. NEVER attempt to pass a car that is blocking the traffic flow. It is never worth risking a child's safety for the sake of saving a few minutes of time.
Please park in the parking stalls when picking up your children. Do not double park or park in the red zone on Oak Street while waiting for your children. This is a SAFETY HAZARD and causes congestion when leaving the parking lot. Children will not be allowed to enter cars parked in the red zone on Oak Street OR to cross the street, except at the crosswalks (preferably aided by an adult), unless they are walking home. Also, for the children's safety, we ask that you do not drop students off across the street in the red zone. Children may not play in the parking area at any time.
Parents must be acutely aware, when backing up, of children passing behind their vehicle. Please look carefully BEFORE and WHILE backing up.
PLEASE DO NOT PARK IN FRONT OF THE YELLOW GATES on Cooper/Rose and Cooper/Oak Streets.
PLEASE DO NOT ENTER THE SCHOOL PARKING THROUGH THE OAK STREET EXIT ONLY.
DIAL-A-RIDE
If your child rides Dial-A-Ride, please ask for a 3:30 p.m.- 3:45 p.m. pick-up time. Students MUST wait on the cafeteria steps for the bus or inside the school doorway, NOT by the street. (Dial-A-Ride is aware of this requirement.)
TB TEST
California State Law requires all adults working in the school to provide evidence of a TB clearance every 4 years (every 2 years if working with food). **Free TB clearances are available through the County Health Department, Modesto.
EMERGENCY DRILLS
Children participate in emergency drills. Procedures for these emergencies are distributed to all school personnel and are posted in the faculty room and office.
DOORS
The outside doors (near boy's and girl's restrooms) are to remain closed and locked during school hours. This policy was implemented for the safety of all school children. Parents and visitors must help enforce this by closing doors behind them when exiting during the school day. Students are advised never to open a door for someone without a faculty members presence. It is vital that no one should ever ask a student to open one of these doors for them. Entrance can be obtained by utilizing the video monitoring system provided at each door.
FIELD TRIPS
A permission slip provided by the school, and signed by a parent/guardian is required for any student to attend school field trips. Telephone calls cannot be accepted in lieu of written permission; however, faxed permission forms can be accepted. Parents have the right to refuse their child’s participation in a field trip. Field trips are based on instruction or rewards offered as privileges to students; but safety is foremost and administrative conditions may be added to any given field trip.
CLICK HERE FOR PERMISSION SLIP
STUDENT TRANSPORTATION VIA ADULTS
A form (required by the Diocese) must be on file in the school office for all drivers of Sacred Heart School students.
CLICK HERE FOR PARENT TRANSPORTATION OF STUDENT FORM
CHILD ABUSE
Any child care custodian who has knowledge of or observes a child in his or her professional capacity or within the scope of his or her employment whom he or she knows or reasonably suspects has been the victim of child abuse is required to report this to the Department of Child Protective Services immediately or as soon as possible. Child abuse includes physical injury inflicted by other than accidental means on a child by another person, sexual abuse, neglect, unlawful corporal punishment or injury, or the willful cruelty or unjustifiable punishment of a child.
Childcare custodians may also report instances where mental suffering has been inflicted on a child or the child's emotional well-being is endangered in any other way. (Calif. Penal Code, Child Abuse and Neglect Reporting Act. Section 11164 et seq.)
RELATIONS WITH LOCAL, STATE AND FEDERAL CIVIL AUTHORITIES
Cooperative relationships will be maintained with governmental agencies for the welfare, health, and safety of all citizens, including the students in our school. Sacred Heart School will cooperate with local and state law enforcement departments, keeping in mind the rights of our students and parents.
VOLUNTEERS
Parents should inform the principal or classroom teacher of their desire to help. California State Law requires volunteer workers at a school to have a TB verification on file in the principal's office. The verification must have been taken within the past four years (two years for the food committee). In addition, The Stockton Diocese requires that all volunteers complete the Safe Environment Program requirements.
SAFE ENVIRONMENT PROGRAM
As part of the Bishop’s Charter for the Protection of Children and Young People, all parish/school employees and volunteers must complete the 2 components of the “Safe Environment Program.” They are:
• 1) Fingerprinting. (Forms for fingerprinting are available at the school. Currently, California State University, Stanislaus, charges a $57.00 fee. This fee may be assumed by Sacred Heart School.)
• 2) Completing the Child Abuse Awareness training which is offered on-line at http://www.virtusonline.org/virtus/reg. Please print the certificate of completion and turn it in to the Safe Environment coordinator (Annette Menezes).
NON-DISCRIMINATION
Sacred Heart School is dedicated to a policy of not discriminating in employment and admission policies, as well as in the granting of educational and any other benefits on the basis of sex, race, color, national or ethnic origin. The principal and pastor are responsible for seeing that this policy is carried out. Information regarding procedure to be followed in any grievance regarding discrimination a student or parent(s) and/or guardian may have, can be obtained from the principal.
VISITOR PASSES
Anyone visiting the campus must obtain a Visitor’s Pass from the school office. Please do not walk in and to classrooms during the instructional day without office approval. The check in system is in place for the safety of our staff and students.
USE OF STUDENT INFORMATION/PICTURES
Sacred Heart School reserves the right to use student pictures in publications and on the school’s website. Any parent who does not wish his or her child’s picture used must notify the principal, in writing, at the beginning of the school year. Addresses of students will not be posted on the school website or referenced in print materials for reasons of safety and privacy.
NON-CUSTODIAL PARENT RIGHTS
Sacred Heart School abides by the provisions of the Buckley Amendment with respect to the rights of non-custodial parents. In the absence of a court order to the contrary, this school will provide the non-custodial parent with access to academic records as well as other school information regarding his or her child. If there is a court order specifying that there is to be no information given, it is the custodial parent’s responsibility to provide the school with a court-certified copy of the court order.
An emergency card for each student is required to be on file in the school office. This is done when a parent completes the online application process. The card lists addresses, phone numbers, doctor's names, and neighbor's or relative's names; therefore, it is absolutely essential that the card is kept current in case of any illness or accident involving your child. For the child’s protection, Sacred Heart School will deny continued attendance if the information on the card is not complete.
When a student becomes ill or is injured, the available personnel shall take reasonable and careful steps to care for the ill or injured student. If an accident occurs at school, the pupil is to notify the teacher or supervisory personnel immediately. The person in charge shall make every effort to contact the parent(s) and/or guardian of the student for information and instructions.
If the parent(s) and/or guardian cannot be contacted, the person in charge shall consult the emergency card for instructions. If no responsible person can be reached and the illness or injury is believed to be serious enough to require medical attention, the person in charge shall arrange for the student to see a doctor or go to a hospital for treatment.
No person shall be held liable for following the procedures listed above unless the parent(s) and/or guardian have previously filed with the school a written objection to any medical treatment other than first aid.
Complete information regarding Supplemental Student Accident Insurance Program is sent home every year soon after the fall term begins.
CLICK HERE FOR EMERGENCY INFORMATION CARD
IMMUNIZATION
Sacred Heart School complies with the current requirements for immunization and health assessment as established by state and local authorities.
MEDICATION
The School Faculty and Staff cannot administer medication of ANY kind (including over the counter medicines, such as cough drops, Tylenol, Advil, etc.) without a completed Administration of Medication Request form. (See Below) Medication presented without the required documentation will not be administered.
The student is to come to the office for the medication that has been provided by the parent(s) and/or guardian. Where reasonable and feasible, the student's medication should be self-administered in the school office.
NOTE: STUDENTS MAY NOT, UNDER ANY CIRCUMSTANCES, KEEP MEDICATION OF ANY TYPE (INCLUDING COUGH DROPS, THROAT LOZENGES, VITAMINS, ETC.) IN THEIR CLASSROOMS, BACKPACK OR LUNCH BAGS.
ILLNESS
In case a child becomes ill at school, the school secretary will notify the home. Children returning to school after an absence may not spend recess or lunchtime in the classroom or office because of lack of supervision.
Ten absences by note may constitute an "incomplete" grade. More than 14 absences per trimester may constitute a "fail" unless the student is under doctor's care. A report must be on file in the student's health file.
Physical Education participation is required of every student. Students will not be excused from P.E. activities without a note from the parent or doctor. The note should specify why the student shouldn't participate, and how long he/she should be excused. Please speak to an administrator for exceptions.
ACCIDENTS
In case of an accident/injury, the student must notify the supervisor immediately. Give all information regarding the accident to the office for the necessary insurance forms. The Diocesan Office will be notified of serious accidents within 24 hours.
INSURANCE
Student Accident insurance is provided by the Diocese. The fee is included in the initial registration fee. The insurance covers accidents occurring while the child is at school and while participating in the activities of any school-sponsored function.
BICYCLE REGULATIONS
Bicycles should be parked in the racks provided on the school premises. The school assumes no responsibility for the bicycles and urges pupils to keep them locked. Bicycle riding is not permitted on the school yard.
PARKING LOT
Teachers, or other designated school personnel on duty are responsible for monitoring the safety of our students. Please do not ask them to confer with you at this time, as they cannot devote their full attention either to you or the students. Obey the traffic pattern. Enter and exit only at designated areas.
When dropping off children, please park in a parking stall or pull your vehicle into the designated drop-off area near the Priest’s garage (students should exit from the right side of the car). If you are blocking traffic, you are creating a hazard. NEVER attempt to pass a car that is blocking the traffic flow. It is never worth risking a child's safety for the sake of saving a few minutes of time.
Please park in the parking stalls when picking up your children. Do not double park or park in the red zone on Oak Street while waiting for your children. This is a SAFETY HAZARD and causes congestion when leaving the parking lot. Children will not be allowed to enter cars parked in the red zone on Oak Street OR to cross the street, except at the crosswalks (preferably aided by an adult), unless they are walking home. Also, for the children's safety, we ask that you do not drop students off across the street in the red zone. Children may not play in the parking area at any time.
Parents must be acutely aware, when backing up, of children passing behind their vehicle. Please look carefully BEFORE and WHILE backing up.
PLEASE DO NOT PARK IN FRONT OF THE YELLOW GATES on Cooper/Rose and Cooper/Oak Streets.
PLEASE DO NOT ENTER THE SCHOOL PARKING THROUGH THE OAK STREET EXIT ONLY.
DIAL-A-RIDE
If your child rides Dial-A-Ride, please ask for a 3:30 p.m.- 3:45 p.m. pick-up time. Students MUST wait on the cafeteria steps for the bus or inside the school doorway, NOT by the street. (Dial-A-Ride is aware of this requirement.)
TB TEST
California State Law requires all adults working in the school to provide evidence of a TB clearance every 4 years (every 2 years if working with food). **Free TB clearances are available through the County Health Department, Modesto.
EMERGENCY DRILLS
Children participate in emergency drills. Procedures for these emergencies are distributed to all school personnel and are posted in the faculty room and office.
DOORS
The outside doors (near boy's and girl's restrooms) are to remain closed and locked during school hours. This policy was implemented for the safety of all school children. Parents and visitors must help enforce this by closing doors behind them when exiting during the school day. Students are advised never to open a door for someone without a faculty members presence. It is vital that no one should ever ask a student to open one of these doors for them. Entrance can be obtained by utilizing the video monitoring system provided at each door.
FIELD TRIPS
A permission slip provided by the school, and signed by a parent/guardian is required for any student to attend school field trips. Telephone calls cannot be accepted in lieu of written permission; however, faxed permission forms can be accepted. Parents have the right to refuse their child’s participation in a field trip. Field trips are based on instruction or rewards offered as privileges to students; but safety is foremost and administrative conditions may be added to any given field trip.
CLICK HERE FOR PERMISSION SLIP
STUDENT TRANSPORTATION VIA ADULTS
A form (required by the Diocese) must be on file in the school office for all drivers of Sacred Heart School students.
CLICK HERE FOR PARENT TRANSPORTATION OF STUDENT FORM
CHILD ABUSE
Any child care custodian who has knowledge of or observes a child in his or her professional capacity or within the scope of his or her employment whom he or she knows or reasonably suspects has been the victim of child abuse is required to report this to the Department of Child Protective Services immediately or as soon as possible. Child abuse includes physical injury inflicted by other than accidental means on a child by another person, sexual abuse, neglect, unlawful corporal punishment or injury, or the willful cruelty or unjustifiable punishment of a child.
Childcare custodians may also report instances where mental suffering has been inflicted on a child or the child's emotional well-being is endangered in any other way. (Calif. Penal Code, Child Abuse and Neglect Reporting Act. Section 11164 et seq.)
RELATIONS WITH LOCAL, STATE AND FEDERAL CIVIL AUTHORITIES
Cooperative relationships will be maintained with governmental agencies for the welfare, health, and safety of all citizens, including the students in our school. Sacred Heart School will cooperate with local and state law enforcement departments, keeping in mind the rights of our students and parents.
VOLUNTEERS
Parents should inform the principal or classroom teacher of their desire to help. California State Law requires volunteer workers at a school to have a TB verification on file in the principal's office. The verification must have been taken within the past four years (two years for the food committee). In addition, The Stockton Diocese requires that all volunteers complete the Safe Environment Program requirements.
SAFE ENVIRONMENT PROGRAM
As part of the Bishop’s Charter for the Protection of Children and Young People, all parish/school employees and volunteers must complete the 2 components of the “Safe Environment Program.” They are:
• 1) Fingerprinting. (Forms for fingerprinting are available at the school. Currently, California State University, Stanislaus, charges a $57.00 fee. This fee may be assumed by Sacred Heart School.)
• 2) Completing the Child Abuse Awareness training which is offered on-line at http://www.virtusonline.org/virtus/reg. Please print the certificate of completion and turn it in to the Safe Environment coordinator (Annette Menezes).
NON-DISCRIMINATION
Sacred Heart School is dedicated to a policy of not discriminating in employment and admission policies, as well as in the granting of educational and any other benefits on the basis of sex, race, color, national or ethnic origin. The principal and pastor are responsible for seeing that this policy is carried out. Information regarding procedure to be followed in any grievance regarding discrimination a student or parent(s) and/or guardian may have, can be obtained from the principal.
VISITOR PASSES
Anyone visiting the campus must obtain a Visitor’s Pass from the school office. Please do not walk in and to classrooms during the instructional day without office approval. The check in system is in place for the safety of our staff and students.
USE OF STUDENT INFORMATION/PICTURES
Sacred Heart School reserves the right to use student pictures in publications and on the school’s website. Any parent who does not wish his or her child’s picture used must notify the principal, in writing, at the beginning of the school year. Addresses of students will not be posted on the school website or referenced in print materials for reasons of safety and privacy.
NON-CUSTODIAL PARENT RIGHTS
Sacred Heart School abides by the provisions of the Buckley Amendment with respect to the rights of non-custodial parents. In the absence of a court order to the contrary, this school will provide the non-custodial parent with access to academic records as well as other school information regarding his or her child. If there is a court order specifying that there is to be no information given, it is the custodial parent’s responsibility to provide the school with a court-certified copy of the court order.